How to Conduct a Successful Remote Board Meeting

The pandemic has made it harder than ever before for non-profit organizations to operate and generate community support. Many depend on board meetings via remote to make critical decisions and ensure their continued existence. It can be challenging to conduct a remote meeting without having the physical presence of every member.

An organized, clear agenda will keep your board meeting remotely focused and on topic at all times. Include your board members in the process of setting agendas to find out what topics need to be covered and then send the agenda to all attendees as far in advance as you can so that they are able to prepare. This will ensure that the attendees are aware of the topics that need to be covered and could add anything to the agenda before hand. The use of a secure board portal to distribute the agenda and other materials will also help to reduce security risks.

Video can be used to improve the engagement of remote board meetings by adding a vital face-toface element to the discussions. In addition the video allows for participants to read the body language of other people and note non-verbal signals like impatience, boredom or even excitement.

It can be a challenge for busy boards to plan meetings in person, particularly when they have multiple commitments both professional and personal. With remote board meeting software, finding an acceptable time for all attendees can be much more simple. SavvyCal’s free polls for meetings, for example, allow you to propose different times for your meetings and let www.boardgreenroom.com/medical-data-systems-overview/ everyone choose the times that work best for them. This eliminates the need for back-and-forth emails and saves you time and hassle.